Privacy Policy

1. Data Categories & Purposes

We process personal data when you use ThinkFlow:

- Audio & Transcripts (User Content): for real-time transcription, summarization and storage of your content.

- Metadata & Usage Data: e.g. session duration, app interactions, device information to ensure app functionality and quality improvement.

- Support Data: contact information and inquiries to process your request.

3. Legal Basis (Art. 6 GDPR)

- Contract/Contract Performance (Art. 6 Para. 1 lit. b): Provision of app functions (transcription, storage, search).

- Legitimate Interest (Art. 6 Para. 1 lit. f): Security, abuse prevention, stability, product improvement.

4. Processing of Audio & Transcripts

- Audio is processed for transcription; transcripts are stored in your account.

- Optionally, you can use content locally/offline.

- You can delete content at any time.

5. Disclosure to Data Processors

We use service providers, e.g. for hosting, infrastructure, transcription AI, email delivery, error tracking.

These are contractually bound according to Art. 28 GDPR.

6. Third Country Transfer

When processing outside the EU/EEA, we ensure appropriate safeguards (Art. 46 GDPR), e.g. EU standard contractual clauses.

7. Storage Periods

- User content, transcripts: until deletion by you or until termination of your account.

- Logs/diagnostics: according to technically necessary periods (e.g. 30–180 days), then deletion/anonymization.

- Legal retention obligations remain unaffected.

8. Data Security

We implement technical and organizational measures (e.g. encryption in transit and at rest, access restrictions, logging, role-based access).

9. Your Rights

You have rights under GDPR including access, rectification, deletion, restriction, data portability, objection, and withdrawal of given consents.

Contact: admin@brainbox.group.

10. Minors

ThinkFlow is not directed at children under 16 years. Upon knowledge of unlawful data processing, we delete it immediately.

11. Cookies/Analytics

If used, only with consent (opt-in) and granular selection. Details and providers in the {Cookie Policy/Consent Banner}.

Without consent, only technically necessary cookies.

12. Communication & Newsletter

When signing up for the waitlist, we process your email to send updates. Legal basis: consent; unsubscribe possible at any time.

13. Changes to this Privacy Policy

We adapt this policy as needed. Effective from: 10.09.2025.

Data Protection Contact

Email: admin@brainbox.group